I – General information on data processing
1. Scope of the processing of personal data
We generally process our users’ personal data only to the extent necessary to provide a fully functional website and our content and services. The processing of our users’ personal data is usually carried out only with the user’s consent. An exception applies in cases where it is not possible to obtain consent in advance for practical reasons and the processing of the data is permitted by law.
2. Legal basis for the processing of personal data
Where we obtain the data subject’s consent for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. Where the processing of personal data is necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) of the GDPR serves as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures. Where the processing of personal data is necessary for compliance with a legal obligation to which our association is subject, Article 6(1)(c) of the GDPR serves as the legal basis. Where processing is necessary to safeguard a legitimate interest of our association or of a third party, and the interests, fundamental rights and freedoms of the data subject do not override the former interest, Article 6(1)(f) of the GDPR serves as the legal basis for the processing.
3. Data erasure and retention period
The data subject’s personal data will be erased or blocked as soon as the purpose for which it was stored no longer applies. Data may also be stored if this is provided for by European or national legislation in EU regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or performance of a contract
II – Hosting of the website and creation of log files
1. Description and scope of data processing
Every time our website is accessed, our system automatically collects data and information from the visitor’s computer system. The following data is collected:
- Referrer (previously visited website)
- Requested webpage or file
- Browser type and browser version
- Operating system used
- Type of device used
- Time of access
- IP address in anonymised form (used solely to determine the location of access)
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Article 6(1)(f) of the GDPR.
3. Purpose of data processing
The system temporarily stores the IP address (in anonymised form) in order to enable the website to be delivered to the user’s computer. To this end, the user’s IP address must be retained for the duration of the session. The data is stored in log files to ensure the website functions properly. The data also helps us to optimise the website and ensure the security of our IT systems. The data is not analysed for marketing purposes in this context.
4. Duration of storage
If the data is stored in log files, this is done for a maximum of seven days. Storage for a longer period is possible. In this case, the user’s IP addresses are deleted or anonymised so that it is no longer possible to identify the client that made the request.
5. Right to object and right to rectification
The collection of data for the purpose of providing the website and the storage of this data in log files is essential for the operation of the website. Consequently, users do not have the option to object.
III – Use of cookies
a) Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the user’s web browser or by the web browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a unique string of characters that enables the browser to be identified unambiguously when the website is visited again.
We use cookies to make our website more user-friendly. Some elements of our website require that the browser used to access the site can be identified even after changing pages.
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When users visit our website, an information banner informs them about the use of cookies for analytical purposes and directs them to this privacy policy. It also explains how to disable the storage of cookies in their browser settings.
b) Legal basis for data processing
The legal basis for the processing of personal data using technically necessary cookies is Article 6(1)(f) of the GDPR. The legal basis for the processing of personal data using cookies for analytical purposes is Article 6(1)(a) of the GDPR, provided the user has given their consent.
c) Purpose of data processing
The purpose of using technically necessary cookies is to make it easier for users to use websites. Some features of our website cannot be provided without the use of cookies. For these features, it is necessary for the browser to be recognised even after the user has navigated to another page. The user data collected by technically necessary cookies is not used to create user profiles.
Analytics cookies are used to improve the quality of our website and its content. These cookies enable us to understand how the website is used, allowing us to continuously optimise our service; see section II, paragraph 1.
e) Duration of storage, right to object and right to erasure
Cookies are stored on the user’s computer and transmitted from there to our website. As a user, you therefore have full control over their use. You can disable or restrict the transmission of cookies by changing the settings in your web browser. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to use all the website’s functions to their full extent.
IV. Contact form and email contact
1. Description and scope of data processing
Auf unserer Internetseite ist ein KontOur website features a contact form that can be used to contact us electronically. If a user chooses to do so, the data entered in the form will be transmitted to us and stored. This data includes:aktformular vorhanden, welches für die elektronische Kontaktaufnahme genutzt werden kann. Nimmt eine Nutzer*in diese Möglichkeit wahr, so werden die in der Eingabemaske eingegeben Daten an uns übermittelt und gespeichert. Diese Daten sind:
- Name
- Email address
- if necessary, the telephone number
Your consent to the processing of your data will be sought as part of the submission process, and reference will be made to this privacy policy.
2. Legal basis for data processing
Where the user has given their consent, the legal basis for the processing of the data is Article 6(1)(a) of the GDPR. The legal basis for processing data transmitted in the course of sending an email is Article 6(1)(f) of the GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Article 6(1)(b) of the GDPR.
3. Purpose of data processing
We process the personal data provided via the contact form solely for the purpose of handling your enquiry. Where contact is made via email, this also constitutes the necessary legitimate interest in processing the data. Any other personal data processed during the submission process is used to prevent misuse of the contact form and to ensure the security of our IT systems.
4. Duration of storage
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For personal data entered via the contact form and that sent by email, this is the case once the relevant conversation with the user has been concluded. The conversation is deemed to have ended when it is clear from the circumstances that the matter in question has been conclusively resolved. Any additional personal data collected during the submission process will be deleted after a period of seven days at the latest.
5. Right to object and right to rectification
Users may withdraw their consent to the processing of their personal data at any time. If a user contacts us by email, they may object to the storage of their personal data at any time. In such cases, the conversation cannot be continued.
Email: contact@partners-of-change.de
Written notice of withdrawal should be sent to:
Partners of Change e. V.
Executive Board
Luther-King-Str. 4a
86156 Augsburg
V. Rights of the data subject
The following list sets out all the rights of data subjects under the GDPR. If your personal data is being processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right of access
You may request confirmation from the data controller as to whether we are processing personal data relating to you. If such processing is taking place, you may request the following information from the data controller:
- the purposes for which the personal data is processed;
- the categories of personal data that are processed;
- the recipients or categories of recipients to whom your personal data has been or will be disclosed;
- the intended period for which your personal data will be stored or, if it is not possible to provide specific details, the criteria used to determine that period;
- the existence of a right to have personal data concerning you rectified or erased, a right to restrict processing by the controller, or a right to object to such processing;
- the existence of a right to lodge a complaint with a supervisory authority;
- all available information regarding the origin of the data, where the personal data has not been collected from the data subject;
- the existence of automated decision-making, including profiling, in accordance with Article 22(1) and (4) of the GDPR and – at least in such cases – meaningful information about the logic involved, as well as the significance and the intended consequences of such processing for the data subject.
You have the right to request information as to whether your personal data is being transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards in accordance with Article 46 of the GDPR in relation to the transfer.
Right to rectification
You have the right to request that the controller rectify and/or complete your personal data if the personal data processed concerning you is inaccurate or incomplete. The controller must rectify the data without delay.
3. Right to restriction of processing
You may request the restriction of the processing of your personal data under the following circumstances:
- if you contest the accuracy of the personal data concerning you for a period that allows the controller to verify the accuracy of the personal data;
- the processing is unlawful and you object to the erasure of the personal data and instead request that the use of the personal data be restricted;
- the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims, or
- if you have objected to the processing in accordance with Article 21(1) of the GDPR and it has not yet been determined whether the controller’s legitimate grounds override your interests.
If the processing of your personal data has been restricted, such data – apart from its storage – may only be processed with your consent, or for the establishment, exercise or defence of legal claims, or to protect the rights of another natural or legal person, or for reasons of an important public interest of the Union or of a Member State. If the restriction on processing has been imposed in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. Right to erasure
a) Obligation to delete
You may request that the controller erases your personal data without delay, and the controller is obliged to erase such data without delay if any of the following grounds apply:
- The personal data relating to you is no longer necessary for the purposes for which it was collected or otherwise processed. As of May 2018 23
- You withdraw your consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR, and there is no other legal basis for the processing.
- You object to the processing in accordance with Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing in accordance with Article 21(2) of the GDPR.
- The personal data relating to you has been processed unlawfully.
- The erasure of your personal data is necessary for compliance with a legal obligation under Union law or the law of the Member States to which the controller is subject.
- The personal data concerning you has been collected in connection with the information society services offered, in accordance with Article 8(1) of the GDPR.
b) Information to third parties
Where the controller has made personal data concerning you public and is obliged to erase such data in accordance with Article 17(1) of the GDPR, the controller shall, taking into account the available technology and the cost of implementation, take reasonable steps, including technical measures, to inform controllers who process the personal data that you, as the data subject, have requested the erasure of all links to that personal data or of copies or replicas of that personal data.
5. Right to information
If you have exercised your right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of such rectification, erasure or restriction of processing, unless this proves impossible or involves disproportionate effort. You have the right to be informed by the controller of these recipients.
6. Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that
- the processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, or on a contract pursuant to Article 6(1)(b) of the GDPR, and
- the processing is carried out by automated means. In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, provided this is technically feasible.
This must not infringe upon the freedoms and rights of others.
7. Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you carried out on the basis of Article 6(1)(e) or (f) of the GDPR; this also applies to profiling based on these provisions. The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to establish, exercise or defend legal claims. Where personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for these purposes. In connection with the use of information society services – notwithstanding Directive 2002/58/EC – you have the option of exercising your right to object by means of automated procedures using technical specifications.
8. Right to withdraw consent under data protection law
You have the right to withdraw your consent to the processing of your personal data at any time. Withdrawing your consent does not affect the lawfulness of any processing carried out on the basis of your consent prior to its withdrawal.
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